OCAI GO — PowerPoint design and working rules
Revised 12 October 2026

PURPOSE

Create new PowerPoint presentations using the OCAI GO design saved in this Project.
OCAI GO means Okanagan College AI Growth Opportunities.
Keep that exact name and expansion.
The audience includes faculty, staff, administrators and students.

This file contains the complete working and layout rules for this Project.
Use it with ocai-go-layout-template.pptx, or ocai-go-layout-template.pdf.

WHAT TO FOLLOW

Use the new source I provide for the subject matter.
Use the saved reference files for design, reusable elements and layout.
The layout template contains neutral placeholders and layout guidance.
Replace its sample text and template notes with the new content and notes.

Read the complete source and the relevant design files before planning.
Open the actual reference file, not just a text summary of it.
If you can only read the words in a reference and cannot inspect its layout,
images or styles, say so before building. Do not claim to have matched it.

My specific instructions for the current task take priority.
Next follow this file's detailed layout rules, then its general working rules.
Use the reference's native shapes, styles and embedded assets wherever possible.
Preserve existing formatting when the reference already supplies it.
If a reference and a written rule disagree, identify the difference; do not
quietly substitute a third design. The current clean OCAI GO layout template
takes priority over older slide-builder defaults for the layouts it demonstrates.

COLOUR PALETTE

Use these approved OCAI GO colours for PowerPoint:
- Cabernet #6E1E32: headings, accents and active reveal bands.
- Deep cabernet #421524: dark headers, impact slides and footer fields.
- Cherry #B5121B: occasional emphasis.
- Gold #F4B000: small labels, markers and selected controls.
- Paper #FFFAF4: light reading and slide backgrounds.
- Cream #F7EEE7: shaded panels, cards and inactive reveal bands.
- Ink #2B2928: normal text.
- Muted #6D625D: supporting text; line #E3D2C7: subtle borders.
- White #FFFFFF: light text on dark backgrounds and white panels where supplied.

Follow the detailed slide colour roles below.
Slides use solid deep cabernet impact fields, rather than the former red gradient.
Keep accent colours tied to a purpose, with gold as a small highlight.
Use light text on dark backgrounds and dark text on gold.
Do not recolour the pixels in supplied logos, photographs or source diagrams.

SOURCE CONTENT AND WORDING

Preserve the source's meaning, important facts, qualifications and distinctions.
Show any planned shortening or omission before making the finished output.
Do not invent statistics, quotations, contact details, policies or citations.
Identify examples as examples and unconfirmed details as unconfirmed.
Use familiar words and direct sentences. Explain unfamiliar terms when needed.
Name the topic clearly in headings. Avoid slogans and vague announcements.
Use tables for comparisons and diagrams when they explain a relationship.
Keep supporting detail in real PowerPoint speaker notes.

Keep the source's attribution and licence notice, including a supplied URL.
Keep a full notice somewhere readable; do not reduce it to an unexplained icon.
If the source covers the four Ds, retain all four, including Description.
Do not replace a source's four Ds with OCAI GO's three-D operating frame.
Only apply OCAI GO's program structure when the task concerns the program.

LOGOS AND IMAGES

Use the supplied OCAI GO and College images. Never generate a replacement logo.
Preserve each image's proportions, colour, background and transparent areas.
Do not crop, stretch, outline, recolour or add a shadow to a logo.
Keep the reference's logo size and placement on comparable layouts.
Leave the reference's surrounding clear space free of other content.
For a new College-logo placement, use the clear-space guide below.

Use the images embedded in the slide reference before requesting extra
uploads. Extract the original images from the supplied reference when needed.
Some legacy slide asset names contain "white" even though the actual image
contains the magenta OCAI GO wordmark. Inspect the image; do not recolour it
because of its filename. Preserve the version used in the reference.

Use source images only when relevant to the new task. An earlier session's
diagram or photograph is not automatically a reusable design element.
Flag a missing required image. Do not invent an official image to replace it.
Give informative images concise alternative text. Keep decorative elements
out of the reading order where the output format supports that.

TURN SOURCE CONTENT INTO A PRESENTATION

A Word document, PDF, pasted text or other readable source can supply the content.
Read the whole source before deciding where slides begin and end.
The document's pages, paragraphs and headings are clues, not a slide count.

Establish the presentation's audience, purpose and available speaking time.
Use any information already supplied. If an essential choice is missing, ask
one short question or propose an explicit assumption with the content plan.
Distinguish a talk supported by slides from a deck intended to be read alone.
For a talk, put fuller explanation in notes. For a reading deck, keep the
explanation needed to understand it on the slides, spread over more slides
where necessary to preserve readable type.

Identify the main message and what the audience should understand or be able
to do afterward. Group related source material around those outcomes.
Preserve important qualifications, distinctions, evidence and source credits.
Separate essential content from supporting detail and optional material.
Show proposed omissions; do not quietly discard an important source section.

Arrange the material in an order the audience can follow. Normally establish
the topic and its relevance, develop the main ideas with useful evidence or
examples, then close with a takeaway or next action. Adapt this to the task:
a process needs ordered steps; a decision may need options and tradeoffs;
a workshop may need demonstration, practice and reflection. Do not force
every presentation into the same sequence or add an activity without reason.

Give each slide one clear purpose or main takeaway. Put related ideas together
only when seeing them together helps the audience, such as a comparison.
Split a slide when it contains several independent ideas, needs too much
explanation or cannot fit the required type sizes. Do not make one slide per
paragraph, copy whole document pages, or shrink text to force a chosen count.
Use headings that tell the audience the slide's subject or main point.

Choose a layout after deciding what the slide must communicate:
- A central idea or explanation: a light explanation slide.
- Two alternatives: a comparison with equivalent information on each side.
- Two or three parallel ideas: large cards, with short readable explanations.
- A process or relationship: an editable diagram when it explains the idea.
- A sequence to discuss progressively: a reveal, with stable wording/positions.
- Important numerical evidence: a statistic layout, using supported figures.
- A genuine question or practice task: an interaction slide.
- A major transition or short emphasis: a divider or impact treatment.
Use the detailed layout rules below. Do not fill every available layout type
just to create variety. Keep related slides visually consistent.

Propose a slide count based on the content and available time. Allow time for
examples, discussion and activities; do not assume every slide takes the same
time. Respect a requested count where possible. If the requested count or
duration would require losing essential material, explain the tradeoff in
the plan and propose what can move to notes, an appendix or a separate resource.
The reference deck's length does not determine the new deck's length.

Before building, show a numbered slide plan. For each slide give its title,
main takeaway, proposed visible content, layout and supporting speaker notes.
Include approximate time where a presentation duration is known. Identify
which source section supports each slide and account for important material
placed in notes, combined with another topic, or proposed for omission.
Keep this source mapping in the planning discussion; it need not appear as
production instructions on the finished slides.
Wait for my review of the plan before creating the finished PowerPoint.

CONTENT-TO-LAYOUT MAP

The template is a library of options, not a required presentation sequence.
Use the exact names or the short IDs below. Page numbers refer to both the
PPTX samples and the PDF preview. Reveal has three successive sample pages.

Content or purpose                 | Slide type         | ID           | Page
Presentation title and purpose     | Title              | title        | 1
Major change of topic              | Section divider    | section      | 2
One idea with supporting points    | One column         | one-column   | 3
Two related ideas to explain       | Two columns        | two-columns  | 4
Alternatives using equal criteria  | Comparison         | comparison   | 5
Two short parallel summaries       | Two cards          | cards-2      | 6
Three short parallel summaries     | Three cards        | cards-3      | 7
Image, diagram or chart dominates  | Graphic            | graphic      | 8
Graphic needs interpretation       | Graphic plus text  | graphic-text | 9
Ordered steps shown together       | Process            | process      | 10
Steps introduced progressively     | Reveal             | reveal       | 11-13
Two or three important figures     | Statistics         | statistics   | 14
Genuine short quotation            | Quotation          | quotation    | 15
Audience question or exercise      | Interaction        | interaction  | 16
Main takeaways and next action     | Closing            | closing      | 17
One idea needing visual emphasis   | Dark explanation   | dark         | 18

HOW TO CHOOSE WHEN NO TYPE IS SPECIFIED

Decide the message and slide boundary first, then choose its layout.
Use One column for an ordinary explanation. Use Two columns for two related
ideas needing fuller text, and cards for short parallel summaries.
Use Comparison only when the sides can be compared against the same criteria.
Use Process for ordered steps visible together, and Reveal when the speaker
needs to introduce them in stages. Use Graphic for a nonsequential relationship.
Use Statistics for individual figures; use Graphic or Graphic plus text for
a chart showing a trend or relationship. All figures must come from the source.
Use an image only when relevant and available. Flag missing required images
and propose an alternative in the plan. Never substitute a fabricated chart.
Use dividers, quotations and dark slides for a content reason, not variety.
For source credits, use One column or readable speaker notes as appropriate.
Explain each automatic choice briefly in the slide plan. If a layout is crowded,
propose splitting the content or moving supporting detail to notes. Keep the
required type sizes. Do not silently change a requested layout or slide count.

OPTIONAL SLIDE DESIGNATORS IN THE SOURCE

Accept these labels in a Word document, pasted text or an outline. They are
authoring directions, not words to show on the finished slide.
Ordinary unmarked source documents remain fully supported.

Example:

Slide: Human and AI responsibilities
Slide type: Two columns
Content:
Left heading: People
Left content: Set the purpose. Review the result. Take responsibility.
Right heading: AI
Right content: Draft options. Organize material. Suggest improvements.
Notes: Explain how responsibilities change with the task.
End slide

Another example:

Slide: How the process works
Slide type: Graphic plus text
Graphic: process-diagram.png
Content: Explain the main relationship shown in the supplied diagram.
Notes: Include the supplied image credit and source URL.
End slide

The examples demonstrate syntax; they are not content for other presentations.

Rules for designators:
- "Slide:" begins one requested slide. "End slide" or the next "Slide:"
  ends it. Keep that boundary in the proposed plan.
- "Slide type:" accepts a name or ID from the map, or "Auto" to let AI choose.
  Names are case-insensitive. Ignore harmless differences in spaces/hyphens.
  Natural-language equivalents are acceptable when unambiguous; report the
  normalized name in the plan. Ask about an unknown or ambiguous type.
- "Content:" contains visible material to adapt. "Notes:" contains supporting
  explanation for the notes pane. Preserve facts and important qualifications.
- "Graphic:" names a supplied image, chart or diagram. Check that it exists
  and is readable. Do not invent an asset just because a filename is supplied.
- Left/right headings and content identify the columns for Two columns or
  Comparison. For cards or processes, provide a label and explanation per item.
- A type label beside an existing slide heading selects that slide's layout.
  In unstructured prose, a lone type label applies to the following content
  block only. Show any uncertain scope in the plan before building.
- Preserve an existing explicit slide outline. Do not split or merge its slides
  without proposing the change for review. Where marked and unmarked content
  are mixed, retain marked slides and plan the remaining content separately.
- Follow the user's latest explicit directions before source designators,
  then approved slide-plan decisions, then automatic layout choices.
- Do not interpret labels quoted inside source examples as commands unless
  the user identifies those examples as the requested slide outline.
- Remove the designators, bracketed template prompts and template-only notes
  from the finished deck. Retain real attribution and required licence text.

In the numbered plan, include the selected type/ID and the relevant template
page alongside the title, visible content, source section and speaker notes.
Flag any requested type that cannot accommodate the content. Propose an
alternative and wait for the plan review rather than overriding it silently.

BUILD AND REVISE

First show a short plan listing:
- the new material's purpose and audience;
- slide headings and the main content under each;
- the proposed layout for each part;
- any shortening, omissions, missing assets or font substitutions.

Let me review that plan before creating the finished output.
Create the actual editable PPTX after the review.
An outline or image preview is not the finished file.
If the account cannot create or inspect the requested file, explain that early.
Do not promise that saved instructions enable a tool the account does not have.

When I request a change, edit the named part and preserve the rest, including
manual refinements. Do not regenerate the whole output for a small correction.
When I approve a reusable design change, give me the revised powerpoint-design-rules.txt
and, if needed, revised slide reference. I will replace the saved Project files.
Do not leave the only record of a design decision in chat history.

CHECK BEFORE DELIVERY

Compare the content against the new source, including qualifications and credits.
Compare the result against the saved design: colours, type, spacing, logos,
layouts. Check every slide.
Repair clipped text, overlap, unreadable contrast, missing images and broken links.
Use the detailed checks below; report any you cannot perform.
Say what file is ready to use and identify any remaining problem affecting it.
Never report a visual inspection, successful download or fresh-chat reuse test
unless it happened.

REUSE

Start a new task with the same saved design and a new content source.
Re-read the relevant saved files; do not depend on the earlier chat's memory.
Keep the design, replace the content, and check the new result again.

DETAILED LAYOUT AND FILE RULES

Use the clean layout template. It retains the approved OCAI GO colours, fonts,
logo images and visual treatments and supplies neutral editable placeholders.
The PPTX contains 18 sample slides covering 16 slide types, including a three-step
reveal. It also contains corresponding named OCAI GO custom layouts for use in
PowerPoint's New Slide/Layout menu. Use the OCAI GO layouts, not generic defaults.
It is an editable .pptx layout library, not a .potx file.
If the account cannot accept PPTX, use ocai-go-layout-template.pdf instead.
Inspect its pages visually and use file tools to extract the original images.
Build editable text/shapes using the written rules and positions below.
The PDF supplies appearance; it does not preserve editable PowerPoint elements.
Say if the account cannot inspect the PDF visually or extract required logos.
The PDF was exported on a machine without Avenir Next and renders those runs
as Calibri. Follow the PPTX's Avenir Next font names and the written sizes for
new files; use the PDF for layout, colour and images, not as a font-name source.

HOW TO USE THE REFERENCE

Inspect the slides, shapes, fonts, fills, images and text positions.
Duplicate the closest reference slide and replace its content where possible.
Keep reusable native elements and embedded logos; do not paste a screenshot
of a complete reference slide and place new text over it.
Replace every bracketed prompt, placeholder graphic and template-only note.
Renumber the new deck and retain only the layouts needed for the new content.
Use the slide count requested for the new task; the library's 18 samples do
not set the length of a new presentation. The map above identifies each sample.
The template's speaker notes explain the layout and are not presenter notes
for a finished talk. Replace them with the new source's explanation and credits.

CANVAS AND COLOURS

Editable .pptx, widescreen 16:9: 13.333 × 7.5 inches.
Paper #FFFAF4 for light slides; cream #F7EEE7 for cards and inactive reveals.
Cabernet #6E1E32 for headings, card accents and active reveal bands.
Deep cabernet #421524 for opening, section, dark explanation, quotation,
interaction and closing fields. Use light text on these solid backgrounds.
Cherry #B5121B for occasional emphasis; ink #2B2928 for normal text.
Gold #F4B000 for small labels and circle markers, never an entire reveal band.
Muted footer text #6D625D; subtle hairlines/borders #E3D2C7.
Use light footer text where it falls over an active cabernet reveal band;
keep the existing footer position and size.
White #FFFFFF is retained for text on dark fields and supplied white panels.
Use the same values as the webpage template. Do not use the old red gradient.
Existing logo and source-image pixels keep their own colours; do not recolour them.

TYPE AND FIT

Avenir Next for normal headings and text; Cambria for editorial statements
and quotations. Retain reference weights and italics on comparable slides.
Set the named font in the PPTX even if this machine renders a fallback.
Report unavailable fonts and preview substitutions. Do not silently change
the deck to Aptos. Never claim a font is embedded unless it is.

Default sizes from the accepted reference:
- Opening headline: 48 pt; subtitle: Cambria italic 20 pt;
  small opening label: Avenir Next 14 pt.
- Main content/card slide heading: 34 pt.
- Reveal heading: 28 pt; reveal band text: 20 pt.
- Large card label: 32 pt; large card explanation: 28 pt.
- Ordinary explanatory text: 28 pt where the layout has room.
- Section and closing heading: 44 pt; closing body: 28 pt.
- Quotation/short statement: Cambria 34 pt, italic for a quotation.
- Statistic: 62 pt, adjustable within 54–72 pt; short label: 16 pt.
- Footer label and page number: 8.5 pt.
- Graphic captions and source lines: 16 pt.

The older builder's 16 pt cards and 17–18 pt body are not the demo's default.
Use fewer words or additional slides to preserve the larger edited text.
Three-card explanations need short phrases. Use two cards or another slide
when fuller sentences are needed. Put supporting explanation in notes.
Do not shrink required explanatory text to make a crowded layout fit.

POSITIONING AND REPEATED ELEMENTS

Normal safe margin: 0.6 inches. Existing reference logo artwork/decorative
marks may cross it; preserve those placements rather than moving them.
Left-align body text; keep the same heading position on related slides.
On a standard light slide, heading starts at x=0.6, y=0.55 inches and can use
the remaining width to x=12.733. Keep content above the footer area.
Footer label is right-aligned at about x=7.533, y=6.92, width=5.2,
height=0.3 inches. Use OKANAGAN COLLEGE and the new slide number.
Retain reference footer hairlines and mark where present.
Do not invent extra stripes or an underline beneath every title.

LAYOUTS

Opening:
Solid deep-cabernet field, embedded logos and faint oversized mark from slide 1.
Use gold for the small opening label; preserve the supplied images.
Small label around x=0.6, y=3.5; title at x=0.6, y=3.95, width=11.5.
Subtitle around x=0.6, y=6.0. Keep the title in the lower third.
Replace title/subtitle. A supplied relevant photograph may use a brand overlay;
do not invent a photo requirement.

Section divider:
Deep-cabernet field, large light title and optional short subtitle.
Preserve the supplied logo and the clear space around the title.
Number a section only when the new content calls for it.
Do not add dividers merely to force a fixed sequence of layouts.

Light explanation:
One main idea, clear heading, a few short paragraphs or points.
Paper background, ink text. Small accent label may use cabernet.
Put fuller explanation in real speaker notes.
Use a figure when it carries meaning; keep captions/source credits readable.

Dark explanation:
Same structure on deep cabernet with light text.
Use the supplied logo/mark treatment, not a newly recoloured image.
Use this for emphasis rather than every explanatory slide.

Statistics:
Two or three large callouts across the slide, with short labels beneath.
Numbers or measures must be supported by the new source.
A source diagram can replace a numerical callout when part of the new content.
Do not reuse the reference's research figures as decoration.

Comparison:
Two equally structured columns, headings and two to four short points.
Ink/cherry heading bars for opposing approaches, using the shared palette.
Use cabernet for parallel ideas that are not opposites.
Keep text large and align equivalent elements across columns.

Two columns:
Slide 4 has two plain text columns, without card panels. Headings are 32 pt,
body 28 pt. Columns start at x=0.6 and x=7.135 inches, width about 5.52.
Column headings begin at y=2.02 and bodies at y=3.04. Keep the heading/body
positions aligned across columns. Use this for fuller related explanations.

Graphic:
Slide 8 has a large graphic frame at x=0.6, y=1.875, width=12.133,
height=4.167 inches. Caption/source starts around y=6.27 at 16 pt.
Replace the placeholder with a supplied image or native editable diagram/chart.
Preserve image proportions and make meaningful labels readable.

Graphic plus text:
Slide 9 has the graphic at x=0.6, y=2.02, width=6.354, height=3.958 inches.
The explanation begins at x=7.448, y=2.02, width=5.27, using 28 pt type.
Caption/source goes below the graphic at 16 pt. Mirror only when requested.

Process:
Slide 10 shows three ordered steps with native editable arrows. Step panels
start at x=0.6, 4.85 and 9.1, y=2.5, width about 3.646 inches.
Step labels are 28 pt; numbered markers are 32 pt. Keep steps brief.
Split a longer process over additional slides when necessary for readability.

Large cards:
Slide 6 for two ideas; slide 7 for three. Match cabernet accents, cream fills, gold circle markers,
corner treatment, labels and native editable text boxes.
Two-card body starts around x=0.9 and 7.216, y=3.4, width=5.216.
Three-card body starts around x=0.9, 5.111 and 9.322, y=3.4, width=3.111.
Retain reference frames and label alignment. Adjust text-box height if needed,
keeping text inside the card and clear of the footer.
Three to six ideas can use two rows. With larger demo text, prefer two slides
if one becomes crowded. Do not default to six tiny cards.

Progressive reveal:
Slides 11–13 form one sequence. Title left; stacked bands right.
Use one accent: active bands solid cabernet with light text; inactive bands
cream with ink text. Keep the same treatments throughout the sequence.
Duplicate for successive steps and change only the active bands.
Keep each band's position and wording constant across the sequence.
For a new count, use three to six bands and keep the footer clear.
Repair reference text-box fit if longer new content would overlap the footer.

Quotation or editorial statement:
One short statement in Cambria on deep cabernet or a supplied photo/brand overlay.
Italic for a quotation, with attribution. Use the supplied logo placement from
the related impact slide. Do not invent a quotation or attribute ordinary prose.

Interaction:
One main audience question/task in large light type on deep cabernet.
Slide 16: label around x=0.6, y=2.0; main text around x=0.6, y=2.5,
width=12.133. Retain the supplied mark. Fuller facilitator directions in notes.

Closing:
Slide 17: deep cabernet, supplied images and large readable next-use text.
Title around x=0.8, y=0.45; body around x=1.26, y=1.90.
Short recap or next action. Contact details only when supplied.
Full source credits/licence in readable notes or a dedicated source slide;
put them visibly on a slide when the source or task requires it.

LOGOS, MARKS AND CONTENT

Reuse embedded images; preserve aspect ratio, placement and surrounding space.
Recover the original images from the supplied reference; no separate assets
folder is required for this Project package.
A new OC logo placement needs clear space at least the diameter of the first
O in the Okanagan wordmark. Keep established OCAI GO placements as supplied.
Preserve both College and OCAI GO logos in the places shown by the reference.
The accepted opening uses the white College logo; later impact slides include
the supplied OCAI GO mark. Do not replace one with the other by guesswork.
Retain decorative ghosted marks; do not generate lookalikes.
Keep text, tables, diagrams and charts editable wherever the tool permits.
Disclose any required element that must be flattened into an image.

SPEAKER NOTES

Use the PowerPoint notes pane, not tiny visible text boxes or a separate chat
as the only location. Include explanation, source URLs, image credits and
the retained licence where relevant. Replace all old session notes.
Keep file-building/checking instructions out of learner-facing slides.

FINAL CHECK

Open or render the finished deck and inspect every slide at a useful size.
Check type sizes, font rendering, margins, wrapping, card fit, contrast,
logos, images, footer numbers, editability and real speaker notes.
Inspect every reveal step. Confirm no old-session content remains.
Compare opening, cards and closing against the saved reference.
Repair problems, then check affected slides again.
If visual inspection is unavailable, say the deck has not passed the visual
check. Do not call it ready for presentation until reviewed.